Parent Council Constitution

 

1. This is the constitution for Holy Family Primary School Parent Council.

2. The Constitution is subject to the relevant legislation as set down by the appropriate Government bodies in the event of any conflict or ambiguity.

3.

 To work in partnership with the school to create a welcoming school which is inclusive for all parents and guardians.

 To promote partnership between the school, its pupils and their parents and guardians, the Local Authority, and the Parish.

 To develop and engage in activities which support the education and welfare of the pupils.

 To identify and represent the views of all parents on the education provided by the school and other matters affecting the education and welfare of the pupils.

 To liaise with the PTA and Headteacher regarding allocation of funds.

4. The membership will be a minimum of 3 parents or guardians of children attending the school. The maximum size is 12. There will one staff representative, The local Parish and/or the Archdiocese will be contacted and asked to nominate a member as required. The Parent Council may co-opt members to assist it with carrying out its functions.

5. Members of the Parent Council will be selected for a period of two years plus sufficient time for and AGM to allow member transition. All parents or guardians of children attending Holy family nursery or primary will be eligible to be members of the Parent Council. The selection process will normally take place in September of each School Year. In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be elected by voting slips. Voting slips will be sent to members of the Parent Forum via their children or may be requested from the School. The Chair may ask a member to confirm their wish to continue their membership of the Parent Council as and when required. In the event of no communication from a member, the Parent Council may deem the membership to have lapsed.

6. If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of parent members agree. Termination of membership would be confirmed in writing to the member.

7. The Chair, Vice-Chair(s), Secretary (if applicable) and Treasurer (if applicable) of the Council will be agreed by the Parent Council members. Office bearers will normally be re-selected by the Parent Council at each AGM but may be appointed at any time.

8. The Annual General Meeting will be held in September of each year, or as near as is practicable.

 

9. The Parent Council will endeavour to meet at least once in every school term. Should a vote be necessary to make a decision, each parent member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie. Three parent members are required to make a meeting quorate. Meetings may be held as and when required at the request of Parent Council or Parent Forum members.

10. Copies of the minutes of all meetings will be available to all parents or guardians of children attending Holy family nursery or primary and to all Staff at the School. Copies will be available from the Secretary of the Parent Council, from the school office and on the school website.

11. Meetings of the Parent Council shall be open to the public, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis. In such circumstances only members of the Parent Council and the Head Teacher or his or her representative may attend.

12. The Parent Council will have a bank account. Signatories to the account will be determined by the Parent Council. The Secretary will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual General Meeting.

13. The Parent Council may change its constitution after obtaining consent from the Parent Forum. Members of the Parent Forum will be sent a copy of any proposed amendment and given a minimum of fourteen days to respond to the proposal.

14. If the membership of the Parent Council falls below three Parent Members, the Parent Council cannot operate until this number is made up via the procedure stipulated above under the direction of the Head teacher. In this case, notice will be given to members of the Parent Forum requesting new Parent Members.

15. Should the Parent Council cease to exist on an on going basis and all sub-committees, any property remains after the satisfaction of all debts and liabilities; such property shall not be paid to or distributed among the members of the Parent Council; that property shall instead be transferred to some other charity or charities (whether incorporated or unincorporated) whose objects are similar (wholly or in part) to the objects of the Parent Council. None of the Group’s assets may be distributed or otherwise applied (on being wound up or at any other time) except to further its charitable purposes.

The objectives of the Parent Council are